| OpenText Suite
OpenText are global leaders in Information Management, helping companies securely capture, govern and exchange information on a global scale. OpenText solves digital business challenges for customers, ranging from small and mid-sized businesses to the largest and most complex organizations in the world.
- Vendor Invoice
- Extended ECM
Accelerate cloud transition, optimize infrastructure, and ensure compliance with a modern archiving solution
- Convenient access to all data types
- Reduce system loads
- Application decommissioning
- Reduce TCO
- Reallocate resources
- Accelerate cloud transition
- Simplify compliance
OpenText™ InfoArchive is a modern archiving solution and cloud-based service engineered to make compliant archiving of both structured and unstructured information highly-accessible, scalable, and economical. With InfoArchive, users can readily access historical data and documents in familiar, role-specific views, eliminating productivity disruption associated with other archiving solutions.
Organizations can cost-effectively upgrade their active data to new applications while keeping historical, business-complete data only a click away. InfoArchive also helps organizations adapt to future governance and compliance guidelines—such as data privacy regulations—and eDiscovery requests, without costly changes to legacy applications and systems.
InfoArchive represents archived information as XML objects, making unified access, query, and reporting fast and simple. Tens of billions of objects can be archived, supporting a reduction in Total-Cost-of-Ownership (TCO). The benefits of archiving with InfoArchive are cumulative, so cost savings increase the more you archive.
InfoArchive helps meet compliance requirements such as retention, data encryption, electronic signature and time stamping. It also supports PCI-DSS (Payment Card Industry Data Security Standard) and complies with the Open Archive Information System standard (OAIS).
InfoArchive provides unified access to archived information so that authorized users (auditors, partners, employees, customers) can quickly find the information they need. Users can search for data across multiple datasets concurrently. Search times have been about two seconds for enterprises that archive millions of documents and data records per day.
Unlike any other archiving solution, InfoArchive’s unified approach to application archiving reduces costs, satisfies compliance regulations and enables application decommissioning in a single efficient and scalable enterprise software solution.
New in InfoArchive
InfoArchive is compatible with Amazon S3, allowing customers to use Amazon’s highly reliable, scalable, fast and inexpensive data storage infrastructure.
Strengthened functionality for companies to search and create defensible collections from the data sets managed by InfoArchive, for examination by inside counsel, legal representatives and other involved parties. Data sets can include any ESI ingested into Info-Archive, including high volume email. The eDiscovery functions include deduplication and metadata analysis.
InfoArchive provides extreme flexibility for applying rules-based retention on managed records. Retention policies can be triggered during or after ingestion with rules managed by InfoArchive determining which retention policies to apply. This functionality also allows companies to maintain granular control over the disposition of records
Vendor Invoice Management (VIM)
Streamline finance processes across departments
- Accelerate operations
- Boost productivity and revenue
- Profit from an out-of-the box approach
- Promote compliance and prevent fraud
OpenText™ Vendor Invoice Management for SAP® Solutions is an industry leading invoice management and processing solution. An integral part of SAP, Vendor Invoice Management for SAP® Solutions includes pre-configured rules, roles and actions to fully automate invoice receipt and posting. Vendor Invoice Management for SAP® Solutions goes beyond finance to cover order confirmations, delivery notes, sales orders and remittance.
Out of the box scenarios
Includes pre-configured processing for SAP related documents, such as sales orders, remittance advices, delivery notes and invoices based on industry best practices.
Pre-configured rules, roles and actions
Optimizes and automates processing of most common invoice flows, with country specific rules and checks that are easy to extend and enhance.
Machine learning and AI
Enables automation by using AI to simplify tasks, such as invoice approvals as well as machine learning to intelligently minimize data entry and user actions.
Automation and collaboration
Automatically classifies and routes exceptions and related documents to the right person for resolution, approval, payment or any further action.
Direct access to all information
Enables stakeholders involved in any dispute to quickly and efficiently access relevant information using any device via native and SAP Fiori® user interfaces.
Seamlessly integrates with OpenText information management solutions for SAP, including OpenText™ Extended ECM for SAP and OpenText™ Core Archive for SAP Solutions.
Extended ECM (xECM)
Integrate content services with lead applications to bridge content silos, expedite information flows, and expand governance
- Improved process afficiency
- Streamlined innovation and time-to-revenue
- Mitigate compliance risk
- Intelligent automation
Sixty-six percent of organizations say their most significant challenge is content scattered in silos. Close the content and insight gap by integrating ECM into core business systems and processes from CRM, marketing and sales to ERP/procurement and HRM.
With OpenText™ Extended ECM Platform, content is transparently integrated with other leading applications such as SAP S/4HANA®, SAP® SuccessFactors®, Salesforce®, Microsoft® Office 365® or any other process-driving software. With ECM integrations, the content services platform bridges content silos and intelligently automates business processes to allow information to flow effortlessly across applications. Extended ECM Platform leverages an organization’s investment in its enterprise content services software and other applications, while improving transparency and insight to improve decision making, automate business processes and expand the reach of governance policies.
Extended ECM Platform Features
Integrations to Enterprise ApplicationsPresent content in the context of the business process or lead application user interface. This can include ERP integrations such as SAP® S/4HANA and Oracle® E-Business Suite, HR Applications like SAP® SuccessFactors® and CRM integrations such as Salesforce®. Productivity tools like Microsoft Office 365 and Sharepoint are also supported by OpenText Extended ECM. By providing a range of content services and APIs, other lead applications can also benefit from Extended ECM.
Intuitive User ExperienceEnhance productivity and eliminate barriers to adoption by allowing users to remain within the business application they are most comfortable with, while simultaneously accessing information necessary to get the job done. Users without access to the lead application can work with the same content used in the driving process via the Extended ECM Smart View. This intuitive UI displays select metadata related to the business object being managed in the lead application.
Connected WorkspacesSimplify ECM software deployment using templates aligned to business processes. As virtual models of a real-world business object, Connected Workspaces can be related to a customer, product, employee, purchase order or any other business object type. Workspaces can be created automatically from the lead application.
Improved process efficiencyAccelerate cycle time by automating manual tasks, simplifying access and improving content collaboration. Gain efficiency from both the lead application and the enterprise content management tools.
Better productivityOffer users a 360-degree view of both structured and unstructured business content from a single interface, providing content in context without the need to switch between different applications.
Streamlined innovation and time-to-revenueTransform business models and digitizes value chains with an integrated approach to ECM that extends content services into the organization’s foundational technology environment.
Intelligent insightDeliver deeper insight into product, customer, supplier or asset performance through integrated data and content analytics for improved decision-making.
Mitigate compliance riskAutomatically apply metadata and classifications transparently in the background, without end-user intervention.
One version of the truthAchieve a centralized repository for all business content regardless of the origin or source and ensure that all stakeholders are working with the most current and relevant content.
Extended ECM for SAP
Unprecedented business efficiency, enhancing informed decision making across business processes and SAP Solutions
Create a better way to work, connecting the world of your enterprise content and enterprise applications and benefit from a comprehensive digital content management platform that integrates seamlessly and in a productized fashion into any SAP business application, whether on-premises or in the cloud.
Extended ECM for SAP Solutions adds document management, collaboration, archiving and certified Records Management, along with application-spanning virtual views of related information to your business processes, providing a unique competitive advantage to organizations on the path to digital transformation.
Extended ECM for SAP Features
Seamless content retrieval
Allows direct access to content associated with an SAP Business Object, in- and outside the SAP Business Application landscape, leveraging the SAP business logic.
Collaboration for internal and external teamsOffers end-to-end collaboration across business process using a unique Business Workspace concept.
Best in class document managementEliminates versioning issues, enables access rights control and content classification as well as advanced metadata management in sync with business apps.
Certified records managementApplies governance to SAP and non-SAP documents in accordance with data privacy, retention and documentation requirements through the DoD5015.2 certified RM function.
Data and document archivingArchives SAP data and unstructured content to reduce costs while preserving access to all records for subsequent business requirements.
Mobile access to business related informationProvides secure and reliable access to all structured and unstructured information related to your end-to-end business processes, anytime and anywhere.
Cloud-readinessLeverages a cloud native architecture for faster deployments, on-premises or on hyperscaler platform, and reduced upgrade efforts.
Establish control of your business’ critical information
- Increased productivity
- Reduced risk
- Enhanced agility
OpenText™ Documentum™ offers a broad set of capabilities to manage and extract value from content of all kinds across the enterprise. Its industry-leading enterprise content services allows organizations to establish control of their critical information with a single source of the truth, simplifying access to the most recent, approved business content.
Documentum case management features bind content together with process and automation to assemble complete case files with minimal effort to streamline important business processes for greater efficiency, consistent quality, and faster cycle times.
By keeping content secure and well-protected for future use, users can quickly address information requests and respond to regulatory inquiries, while ensuring that employees do not access unapproved or superseded information.
OpenText Core Archive
All content types securely and centrally managed, all in one archive
- Reduced IT complexity
- Higher process efficiency
- Certified security
- Improved user productivity
- Reduced legal and operational risk
OpenText™ Core Archive for SAP Solutions securely store SAP data and documents as well as non-SAP content in the cloud and integrate business documents with SAP transactions and processes.
Core Archive for SAP Solutions runs in the OpenText Cloud in a resilient and fault-tolerant architecture. Twin data centers in Europe and North America confines regional content and enables disaster recovery. The OpenText data centers provide an assured level of service, availability and quality with defined service level agreements, fault-tolerant solution design and audited operational controls.
The Archive Center Proxy represents the interface to the enterprise applications via SAP ArchiveLink, SAP ILM or CMIS and connects to the cloud service, while providing content caching, compression and encryption with a customer-owned key. increase the more you archive.
Core Archive for SAP Features:
SAP ILM support
Manages the growth of an organization’s SAP database while ensuring continued access to historical data. Supports the migration to SAP S/4HANA® systems with data volume management.